What to expect from maintenance management software, how to choose it and when it pays for itself. Written as an answer, not as a brochure.
15 minutes · no commitment
Paper and spreadsheets work right up until the plant no longer fits in one person's head. The problem starts the week that person goes on holiday.
Repairs, replacements and inspections sit on the machine's record rather than in a supervisor's memory. A new technician gets up to speed in an afternoon instead of six months.
The operator scans a QR code on the machine, photographs the fault and sends it. If reporting is slower than shouting across the hall, nobody uses it and the data goes stale within a month.
The system tracks intervals and due dates. Without that, preventive maintenance always loses to something more urgent — which is not negligence, it is the natural order of things.
Every part is tied to machines and has a monitored minimum, so you order before production is waiting on a courier.
Availability, repair times and the cost of downtime. These are the arguments for investment that no spreadsheet produces on its own.
Most systems handle records and scheduling. The differences that decide it in daily use are the ones nobody asks about during the demo.
If every operator needs an account and training, only the maintenance team will ever report anything. Involving the whole shop floor requires reporting that needs nothing but a phone and a label on the machine.
Not "has a mobile version" but usable in gloves, in poor light and on a weak signal. A technician will not walk to the office to write something down.
PDF documentation on the machine's record. Searching binders is the most common silent waste of time, and nobody measures it.
Per-user pricing makes companies ration access, and rationed access breaks the data. Paying for the scope of the system produces better results.
Every plant has something of its own. Either the system can add it, or the plant bends around the software — and the second option costs more than it looks.
| What is true in your plant | What it means |
|---|---|
| You cannot say how many hours machines stood still last month | You are already paying for the missing system, just not on an invoice |
| Repair history lives in one person's head | A risk that surfaces at the worst possible moment |
| Preventive maintenance keeps slipping | Nobody is tracking due dates, so the urgent always wins |
| Parts are ordered once the machine is down | Downtime is extended by the delivery time |
| Statutory inspections are tracked in a spreadsheet | One missed deadline costs more than the whole system |
Two of these rows and the system pays for itself.
Pricing follows the size of the plant — the number of machines and the modules you choose — not the number of people using it. The demo and the initial consultation are free.
Including data migration from your current records, full configuration and training. Production does not stop for it.
Machine lists, fault history and documentation are migrated from spreadsheets or an export from your existing system. Nothing is retyped.
No ticketing system. You write to the person who builds the system, and a change is a matter of days.
Pricing follows the size of the plant — the number of machines and the modules chosen — not the number of users. The demo and initial consultation are free and take about fifteen minutes.
No. Anyone at a machine can report a fault by scanning its QR code, with no login and no training. You pay for the scope of the system, so the whole shop floor can take part.
Usually under two weeks, including migration from your current system, configuration and team training. Production does not stop for the rollout.
Yes. The interface is available in English, Czech and Ukrainian, and each user chooses their own language, which matters on shop floors with an international workforce.
Yes. The system runs in the browser and support is in English, so plants in Slovakia, Germany, Austria and Poland are within normal reach. Data is hosted in the European Union under the GDPR.
Fifteen minutes and you will see how the system would look in your plant. No obligation and no slide deck.